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Google Scholar: Google Scholar Help for Faculty

This guide tells how to connect your Google Scholar account to Milner Library's Find It.

Connecting Google Scholar to Milner's Find It

How to Show Milner's Find It in Google Scholar

You can make the Milner Library Find It link appear in your Google Scholar search results, so that you can click it to find out if Milner has print or online access to articles you found on Google Scholar. If Milner does not have access, submit an Interlibrary Loan request (a FREE service). Most Find It menus have an Interlibrary Loan option that you can use to login to interlibrary loan, which will pre-fill the request form with the information for your article.  You can also login to your Milner Library Interlibrary Loan account and fill out a request form.

  1. Go to Google Scholar, click Sign In, and login with your Google account username and password.
     
  2. Click the icon showing three horizontal bars  in the upper left corner of the screen to get the Google Scholar menu.
     
  3. Click Settings.
    NOTE: My library is NOT related to connecting Google Scholar to a library.  Instead, it is your personal collection of saved search results.

     
  4. Click Library links from the left.

     
  5. Enter Illinois State University in the search box and click the magnifying glass
     
  6. University names will appear beneath the search box.  To use the version of Find It that links to the new Milner Library catalog and article searching platform, check the box next to Illinois State University (ISU) - Normal, IL - Find It @ ISU. Click Save.
    NOTES:   
  • If Open WorldCat is listed by default under the search box, uncheck it to reduce confusion in your results list.
  • The Illinois State University - Find It @ ISU links to the old Milner Library catalog and articles searching platform, which will become unavailable starting October 30, 2020.

Locating the Milner Library Find It Link in Your Google Scholar Results

When you search Google Scholar, you should now see a Find It @ ISU link next to many of the search results, which usually indicates that Milner Library has online full text access to those articles:

For some results, the link may be hidden, which usually means that Milner has only print access to an item, or Milner does not have access in print or online and the item may be requested via interlibrary loan.  Click the double arrow icon at the bottom of the article listing next to the links about citations and versions:

You should then see the Find It @ ISU link next to the double arrow icon:

NOTE: Books do not have a Find It @ ISU link in Google Scholar.  To look for access to a book that you find on Google Scholar, try checking the Milner Library Catalog and I-Share Catalog.

Generating Result Reference Lists

Like many of the library's databases, Google Scholar offers an icon that you can click to generate a referece for a source that you would like to use in your research.

Click the quotation marks icon underneath a search result:

You will then get a citation popup, where you will see citations for the source in MLA, APA, Chicago, Harvard, and Vancouver styles.  There are also links at the bottom to export the citation to four different types of source management tools:

  • BibTex - Opens a new tab with code that you can copy and paste into the BibTex/LaTex formatting system.
  • EndNote - Creates a .enw file that you can save to your computer and upload to EndNote.
  • RefMan - Creates a .ris file that you can save to your computer and upload to source managers such as Zotero.

Creating and Editing Your Google Scholar Author Profile


Creating Your Author Profile

  1. Go to Google Scholar, click Sign In,  and login with your Google account username and password.
     
  2. Click My Profile at the top left of the screen.
     
  3. The Profile page will lead you through a three-step creation process:
    • Profile: Enter personal information such as your name, affiliation, email, areas of study, and personal website URL.
    • Articles: Search for and check boxes next to articles you have published to add them to your profile.
    • Settings: Choose whether you want alerts about new alerts from Google Scholar when it finds your new articles and whether you want your profile to be public.  If you make your profile public, other people will be able to locate and read your research on Google Scholar.

You can also view other Illinois State University colleagues' profiles.


Editing Your Author Profile

After you create your profile, you can edit it at any time.  You will see a page like this, with your profile information at the top, and your list of articles underneath.

  • To edit your Profile information, click the pencil next to your name.
  • To upload a new profile photo, click the camera icon on the photo circle.
  • To add more articles to your article list, click the two overlapping squares with the plus sign.

Managing Publications


Adding Publications

To add articles, books, and other types of scholarship that you have created to your Google Scholar Profile articles list, click the overlapping squares with a plus sign icon on the publications list toolbar. 

You'll see three options for adding publications:

  • Add Article Groups: By default, searches for your name and brings up groups of articles and other publications that contain your name; can also be searched by title, keyword, and more.  Add groups of articles to your profile by checking the box next to the article group, then clicking the blue checkmark button in the upper right of the window.
    NOTE: This option often brings up groups of articles written by other people that share the same names with you, or that contain your name in the full text of the article.
  • Add Articles:  By default, searches for your name and brings up individual articles and other publications that contain your name; can also be searched by title, keyword, and more. Add individual articles to your profile by checking the boxes next to them, then clicking the blue checkmark button in the upper right of the window.
    NOTE: This option often brings up articles written by other people that share the same names with you, or that contain your name in the full text of the article.
  • Add Articles Manually:  Provides a form where you can enter citation information for articles or other publications you wrote that are not listed in Google Scholar.  Unfortunately, it does not allow you to enter a link URL to your article.

Merging Duplicates

You may see multiple Google Scholar entries for an article or other publication that you created, and you can merge them to keep the best entry on your list.

  • Check the boxes next to the duplicate entries you want to merge.  Click the Merge option that appears in the publcations list toolbar
  • A popup will appear listing your duplicate publication entries.  Click the entry you think is best, then click Merge.

Deleting Publications

To delete a publication from your Google Scholar Profile publication list:

  • Check the box next to the publication you want to delete.  Click the Delete option that appears in the publications list toolbar.

 

Exporting Publication Data

You can export your Google Scholar publication data so that you can easily import it into other programs.

  • Check the box next to the articles you want to export.  If you want to export all of your articles, check the box on the left of the publication list tool bar.
  • There are four export options to choose from:
    • BibTex - Opens a new tab with code that you can copy and paste into the BibTex/LaTex formatting system.
    • EndNote - Creates a .enw file that you can save to your computer and upload to EndNote.
    • RefMan - Creates a .ris file that you can save to your computer and upload to source managers such as Zotero.
    • CSV - Creates a .csv spreadsheet file that you can save and open in Excel.

 

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